Parent & Family Engagement Policy




Title I Schoolwide School

The staff at Monroe Charter Academy believes educating our children should be a continuous collaboration between the home, school, and the community. To ensure parent and family engagement in the planning and implementation of the Title I program, the following activities will be implemented at Monroe Charter Academy.

Written Policy

Monroe Charter Academy (MCA) staff members, parents and families will jointly develop a written Parent and Family Engagement Policy to be distributed annually to parents and families of all children. This document will be distributed to parents and families in the MCA Student-Parent Handbook and at intake meetings for new students. Review of the policy will occur annually at the Spring Meeting with opportunities for input at the school throughout the spring.

Opportunities for Regular Public Meetings

Annual Fall Meeting and Annual Spring Meetings will be held at Monroe Charter Academy.

     An Annual Fall Meeting will be held in conjunction with “Open House” to

  • Inform parents and families about the school’s facilities and its Title I School-wide designation
  • Inform parents and families of summary results of the prior year’s EOG testing, if available
  • Provide parents and families with an overview of the Title I Program
  • Provide parents and families with information concerning parent and family engagement requirements, assessment data, school performance profiles, and forms or methods of measuring students’ progress.

    The Annual Spring Meeting will be held in conjunction with another family event

  • To evaluate and/or make improvements on current program or upcoming activities.
  • To solicit input from parents and families in the design and implementation of the School Improvement Plan and the Parent and Family Engagement Policy for the upcoming year.
  • To share over-all preliminary EOG results, if available, and alert parents and families that individual reports, if available, will be sent home at the end of the year in report cards.

Regular Title I Parenting Meetings

Title I Parenting Meetings will be held during the school year, usually at night, to provide continued information, support and resources for all parents and families. Parents and families will be strongly encouraged to attend other school events and conferences, volunteer in classroom activities, and observe in the Title I program.

Training Opportunities

Training topics are determined by our needs assessment data and parent and family suggestions. Meetings will be scheduled on a regular basis.

  • Reading and math training events will each be held during the year between the Annual Fall Meeting and Annual Spring Meeting dates so teachers can

-explain state standards in curriculum and recent assessments

-provide strategies to improve student achievement

-explain ways to monitor student progress, such as weekly folders, progress reports, report cards, phone communication, and conferences

  • Parents and families will be notified in advance of the scheduled activities.
  • Parents and families may request additional meetings with staff members to address questions or comments.
  • Instructional plans and assessment information will also be communicated to parents and families through newsletters, weekly planners, and teacher websites.
  • Materials available for parent and family information and for use will be available through our Parent and Family tab on our website. 

Coordination with Other Programs

We will meet our goals of establishing liaisons and maintaining communication with other school programs and other related external agencies and organizations through collaboration and coordination with individuals in those groups and through the following actions:

  • Notifying parents and families of assistance from outside agencies, such as Food Banks, Salvation Army, church programs for assistance, recreation/sports/arts opportunities, Boy and Girl Scouts, Toys for Tots, the public library, summer programs, etc.
  • Inviting participation by adults from the community into school assemblies and programs with notification via flyers and social media.
  • Supporting participation in school events sponsored by the library/media center, art, music, and physical education teachers at our school.
  • Hosting Clinical Teacher Interns in our classrooms and school to help prepare them as highly qualified teachers.

Opportunities for LEP and SWD Parents

Once a need is identified, we will attempt to assist parents and families with limited English proficiency and parents and families with disabilities in the opportunity to participate in their children’s educational curriculum and environment.

  • Spanish versions of all forms and documents will be provided.
  • All parents will be invited to participate on school committees.

Student-Teacher-Parent Contracts

The Student-Parent-Teacher-Administrator Contracts, a voluntary agreement between home and school, will

  • Be reviewed through the Parent Council and School Improvement Team in the spring of each year, or earlier, for suggestions for improvement.
  • Be distributed at the beginning of each school year and at intake meetings as new students enroll.
  • Define expectations and shared responsibilities of all parties,
  • Identify parents and families as equal partners with the school for student learning.
  • Be discussed and signed at Open House in Grades 1-5 and during Kindergarten Orientation for that grade level.
  • Be posted one in each classroom.

Signed Contracts:

  • Parents and families will receive a photocopy of the signed contract.
  • Teachers will keep a copy for each student to be housed in the classroom and referenced during student/parent/teacher conferences throughout the year. Signature spaces for documentation are located on each Contract.
  • Title I will make a copy for compliance documentation.

Parent Advisory Council

A school Parent Council will

  • Be comprised of PTO Board members and parent volunteers, along with Title I staff
  • Be formed in the spring of each year to help with all aspects of the schoolwide project for the following year
  • Serve as a liaison between home, school, and the community
  • Meet periodically throughout the year.

Opportunities for input will be included

  • At Open House
  • At Title I Parenting Trainings
  • At Parent Council meetings
  • At intake meetings for new students.
  • Through the school website at

Educating the School Personnel

  • There will be an opportunity at scheduled staff meetings for teachers to share the effective ways volunteers are making a difference in their classrooms.

Coordination and Integrating Parent Involvement

At Monroe Charter Academy, we coordinate our programs and activities with the following staff and programs to support parent and family participation in the education of their children.

-Head Start/Pre-Schools